Not each Gmail accounts are Google Workspace accounts. And not each Google relationship ends successful @gmail.com. Here's what you request to cognize astir the differences.
Do you cognize what benignant of Google relationship you have? Do you adjacent cognize if you person a Google Workspace account? There are galore variations of accounts associated with Google, from a basal Gmail relationship to a paid, afloat secured Google Workspace account.
If you are confused astir the antithetic types of Google accounts, you are not alone. As Google’s products evolve, the institution has changed the sanction of relationship types and services. TechRepublic has provided respective types of Google accounts you should know.
SEE: Google Workspace vs. Microsoft 365: A side-by-side investigation w/checklist (TechRepublic Premium)
What is simply a Gmail account?
A Gmail account is simply a escaped Google relationship with an email code that ends successful @gmail.com.
Gmail accounts arrived connected the country backmost successful 2004, and they were specified a blistery commodity that radical needed to person an invitation successful bid to get an account. At the time, the 1 GB of retention abstraction and the clever threading of conversations seemed modern erstwhile compared with Yahoo oregon Hotmail accounts.
As the magnitude of escaped retention abstraction grew, truthful did the applications radical associated with a Gmail account. People who usage Gmail tin besides entree Google Docs, Sheets, Slides, and Calendar. The relationship allows entree to different Google applications similar Photos, Maps, and YouTube.
Many Gmail users similar the applications and the anytime/anywhere entree truthful overmuch that they put to person their enactment email forwarded to Gmail. This is much communal successful smaller organizations wherever email information is much relaxed. The relationship settings of Gmail let you to show a concern email code arsenic the “reply from” address. A Gmail relationship is managed lone by the idiosyncratic who owns the account, not an organization’s IT administrator.
What is simply a Google Account?
A Google Account is simply a username and password that tin beryllium utilized to log successful to user Google applications specified arsenic Docs, Sites, Maps, and Photos. But a Google relationship doesn’t needfully extremity with @gmail.com.
Think of it this way: All Gmail.com accounts are Google accounts, but not each Google accounts are Gmail.com accounts. For example, a idiosyncratic tin motion up for a Google relationship with her @yahoo.com email address. Using this relationship she tin create, edit, and collaborate connected Google Docs without utilizing Gmail.
A communal story is that Google Workspace users cannot stock and edit Google Docs with users who bash not person a Google Workspace account. Anyone tin motion up for a escaped Google Account and usage it to entree and edit Docs, Sheets, Slides, and more.
SEE: How to negociate your idiosyncratic accusation for your Google account
What are Google Workspace accounts?
Google Workspace accounts travel successful many editions: Basic, Business, Enterprise, and configurations for Nonprofit, Education, oregon Government organizations. Google Workspace accounts antecedently were known arsenic G Suite accounts. In earlier days, these were referred to arsenic Google Apps oregon Google Apps for your Domain. All of these merchandise names notation to successively offered Google services that provided administrator-managed accounts.
What are the main differences betwixt Gmail and Google Workspace?
Unlike a modular Google oregon Gmail account, a Google Workspace head manages each accounts associated with each of these editions. Google Workspace provides entree to a halfway acceptable of apps that see Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms, Google+, Hangouts Meet, Hangouts Chat, Sites, and Groups. Subscribers to Google Workspace person entree to email and telephone enactment arsenic well.
Other differences betwixt Gmail and Google Workspace include:
| Price | Free. | From $7.20/£5 per user, per month. |
| Storage | 15 GB of storage, which is shared crossed Gmail, Google Drive, and Google Photos. | At slightest 30 GB, depending connected the pricing plan. |
| Services and features | Gmail, Google Drive, Calendar, Docs, Sheets, Slides, Maps, News, Play, Sites, Meet, Forms, YouTube. | All of the services disposable to escaped accounts positive customized Gmail domains, enhanced Meet features, Admin Console, Endpoint Management, AppSheet, Work Insights, enhanced information features, and more. |
What are the pricing options for Google Workspace?
There are respective antithetic pricing options disposable for Google Workspace accounts:
- Business Starter: $7.20/£5 per user, per month. Includes 30 GB retention per user, 100 subordinate video meetings.
- Business Standard: $14.40/£10 per user, per month. Includes 2 TB retention per user, 150 subordinate video meetings, assignment booking pages.
- Business Plus: $21.60/£15 per user, per month. Includes 5 TB retention per user, 500 subordinate video meetings, assignment booking pages, enhanced security.
- Enterprise: Price idiosyncratic to organization. Includes astatine slightest 5 TB retention per user, 1,000 subordinate video meetings with peculiar features, assignment booking pages, enhanced security, and support.
Gemini, Google’s AI ecosystem, is disposable arsenic an add-on to each of these plans.
Can I usage my Gmail relationship with Google Workspace?
Yes, you tin usage your escaped Gmail relationship login details to entree galore Google Workspace services, including Google Drive, Docs, Sheets, and Slides. However, you volition request to upgrade to a paid program to usage the afloat acceptable of Workspace features, including customized domain addresses, enhanced admin controls, and further retention capacity.
What are Managed Google Play and Cloud Identity accounts?
Google besides allows companies to make and negociate 2 different types of organizational accounts: Cloud Identity and Managed Google Play.
Cloud Identity accounts tin beryllium created and managed by an head but deficiency entree to Google Workspace’s paid apps. A Cloud Identity relationship tin assistance an head negociate mobile devices, supply and sync directory services, and springiness radical azygous sign-on services to different apps, among further features.
Managed Google Play accounts fto an organization’s head deploy and negociate Android apps. Managed Google Play Accounts deficiency entree to paid Google Workspace apps.
How bash I power betwixt aggregate Google accounts?
Many Google users person aggregate types of Google accounts. Google lets you motion successful and power betwixt assorted Google, Gmail, and Google Workspace accounts successful Chrome and successful mobile apps. For much details connected however to usage and power betwixt aggregate Google accounts, you tin work immoderate tips for managing aggregate Google accounts and how to usage Chrome with much than 1 Google account.
SEE: How to Enable Passkeys For Your Google Account
Note: Not each accounts let entree to each Google-provided service. For example, arsenic of May 2022, you can’t usage an organizational Google Workspace relationship to motion up and stock household entree to Google’s YouTube TV service.
What is your acquisition of utilizing Google accounts?
How galore antithetic Google accounts bash you person and use? Do you thin to usage antithetic accounts connected antithetic devices, oregon bash you motion successful and power betwixt Google accounts wrong apps? Let america cognize what your acquisition has been (@TechRepublic).
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